Main Responsibilities:
- General administrative duties for a range of internal departments
- Assisting the TOP team with the raising of Purchase Orders
- Internal liaison with our sales, QA, logistics, production, planning and finance departments to collate requisite job information.
- Assisting the TOP team with the processing of Purchase Invoices
- Stock Control and Replenishment of Office Stationary Supplies and Production Staff uniforms.
- To establish a working relationship with designated suppliers and business contacts
- Communicating and co-ordinating with suppliers via email/in writing and phone in a clear, concise and professional manner. The role may include internal and off-site supplier meetings.
- Working closely with the Planning Manager on the production of the Planning Schedule, including liaising with various internal and external parties
- Job/Costing data analysis and problem identification
- Working with the operations management team on the implementation of new and ongoing projects and procedures
- Actively participating in and contribute towards continuous individual development and team targets
- Any other duties as instructed by the Estimating and Procurement Manager, Senior Management or company Directors
- To comply with all certification requirements
Skills and Attributes:
- Willing and able to work well within both a team and as an individual
- Ability to prioritise multiple tasks and work under strict timescales
- Ability to remain calm under pressure
- Confident and enthusiastic with a desire to learn and develop through continuous training
- Ability and willingness to share knowledge and skills with other members of the team
- Experience of working with Information Management Systems and associated IT hardware advantageous
- Good communication skills both verbal and written
- Confident, enthusiastic with a “can do” attitude
- Good standard of Mathematical knowledge
- Strong interpersonal and organisational skills
- Fully conversant with Microsoft Office
- Able to show a high degree of initiative and flexibility
- Organised, methodical and logical approach to work
- Actively participating in and contribute towards continuous personal and team development and targets.
- Willingness to learn negotiation techniques and practices for day to day supplier interaction
Benefits for the Operations Administrative Assistant include:
- Monday–Friday, 37.5hrs per week. Some flexibility regarding start/finish times, minimum 7.5hrs per day excluding lunch time. Additional hours/travelling as required.
- Competitive salary
- Access to Employment Assistance Program
- 25 days holiday entitlement + 8 Statutory Bank Holiday allowance
- Workplace Pension
- Training on all relevant IMS`s and personal development in line with the role
- Ongoing training with the aim of entering into an Industry recognised professional qualification
