Main Duties and Responsibilities:
- Receiving enquiries from the Customer Service Executives and other internal personnel and creating estimates for potential jobs and tenders.
- Raising official Works Orders for production jobs using business management systems.
- Sourcing and Raising of Purchase Orders for any Materials, Consumables, Items and Services required for production jobs
- Internal liaison with our sales, QA, logistics, production, planning and finance departments to collate requisite job information.
- Managing all necessary logistics and warehousing for work in progress.
- Input, record, and update job data and associated information onto the business management systems and generate any reports deemed necessary.
- Raise Purchase Orders for site consumables and miscellaneous items.
- Raise Purchase Orders for all maintenance parts, engineer visits and periodic service agreements.
- Raw Material and Consumable Stock Management.
- Process Purchase Ledger Invoices for Approval.
- Stock Control and Replenishment of Office Stationery Supplies and Production Staff uniforms.
- To establish a working relationship with designated suppliers and business contacts.
- To implement and monitor supplier performance levels through KPIs and other means
- Communicating and co-ordinating with suppliers via email/in writing and phone in a clear, concise and professional manner. The role will include internal and off-site supplier meetings.
- Actively participating in and contribute towards continuous individual development and team targets.
- Other duties deemed necessary to ensure smooth running of the technical order processing department including internal meetings
- To comply with all business management system requirements
- To comply with all certification requirements
- Personal development in line with the role. Training on the new order processing (Shuttleworth) system and other business information management systems.
Skills and Attributes:
- Being able to work in a team
- Ability to prioritise multiple tasks and work under strict timescales
- Ability to remain calm under pressure
- Ability and willingness to share knowledge and skills with other members of the team
- Previous experience of working within a technical field, ideally purchasing and estimating
- Confident and enthusiastic with a desire to learn and develop through continuous training
- Good communication skills both verbal and written
- Strong interpersonal and organisational skills
- Ability to build relationships with the suppliers whilst achieving business targets
- Good understanding of Gross Profit and margins
- Experience of working within the packaging/greeting cards sector would be advantageous
- Fully conversant with Microsoft Office
- Organised, methodical and logical approach to work
- Able to show a high degree of initiative and flexibility
- Willingness to learn negotiation techniques and practices for day to day supplier interaction
Benefits for the Estimating and Procurement Manager include:
- Competitive Salary DOE
- 25 days holiday entitlement + 8 Statutory Bank Holiday allowance
- Company Workplace Pension
- Onsite Parking
- Long Service Award
- Death in Service
- Salary Benefits Program including :- Car Salary Sacrifice/ Cycle to Work/ Employee Discounts
- Recruitment Referral Program
Working Hours:
- Monday–Friday, 37.5 working week, between the hours of 8am–5:30pm with ½ hour lunch (option for 1 hour lunch with finish at 5:30pm).
